Create a Google Workspace Cloud Data Scan

Last updated: September 17, 2026

See: Google Workspace Integration Guide

Use a Google Workspace Cloud Data Scan to find sensitive data in Gmail or Google Drive.

Tenant users create scans for their current tenant. MSP users create scans from the MSP portal and select one tenant to scan.

Start a New Scan

Select Scanning.
Select New Scan.
Select Data Scan.
Select Cloud scan.

MSP Users: Select a Tenant

Search for or select the tenant you want to scan.
Select Continue.

The remainder of the scan will be scoped to the selected tenant.

Tenant users will not see this screen.

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Select a Google Workspace Service

Google Workspace must show as Connected for the tenant.

Select the service you want to scan:

Gmail
Google Drive

Select Continue.

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Select Data Categories

Select one or more data elements to include in the scan.
Use Quick-start profiles to select a predefined group of data elements.
You can also search or filter by Category, Geography, or Compliance.
Select Next.

Select What to Scan

The next screen depends on the Google Workspace service you selected.

Gmail

Select the scan history range:

Last 30 Days
Last 60 Days
Last 90 Days

Choose Custom or Scan All Mailboxes.
If you selected Custom, select the mailboxes you want to scan.
Select Next.

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Google Drive

Choose Custom or Scan All Drives.
If you selected Custom, select the drives you want to scan.
Select Next.

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The total monthly scanning quota and the amount currently selected are displayed on each selection screen.

Schedule the Scan

Enter a Scan Name.
Choose one of the following:

Recurring: Select the frequency, day, and time.
Run Now: Run the scan one time.

To notify a user when the scan finishes, turn on Notify on Completion.
Select Submit.

View the Scan

Open Scheduled to view recurring scans.
Open History to view completed scan activity.